Klamath Falls, Oregon – Aiming at those with experience in records management and administrative work, the City of Klamath Falls is inviting qualified candidates to apply for a part-time Records Specialist/Administrative Assistant position. Under the supervision of the City Attorney, this office-based City Recorder position covers a wide spectrum of duties essential for the seamless running and openness of local administration.
Essentially, the role focuses on preserving the integrity and order of the city’s official documents. Various papers including ordinances, contracts, meeting minutes, insurance forms, and other official city materials will be processed, archived, and retrieved by the Records Specialist/Administrative Assistant. Reviewing these papers for technical correctness takes a significant portion of the daily work, hence careful attention to detail is essential.
The work is based on compliance. The chosen applicant has to make sure all records are handled in compliance with state and federal regulations as well as the particular criteria outlined by the Oregon Secretary of State and the Attorney General’s Office. This include developing and carrying out methodical processes for keeping city records as well as, when suitable, safe destruction of those records.
Another important aspect of the role is responding to requests for information. Supporting both internal city departments and public inquiries in a timely and accurate way, the documents Specialist/Administrative Assistant investigates and makes public documents available as needed. The role also supports the administrative tasks connected to several city committees and boards. Tasks could involve drafting meeting agendas, recording and editing minutes, and following up on meeting action items under City Recorder direction.
Those applying for this part-time, non-benefited job are expected to have understanding of state legislation on public documents and governmental office procedures. A typical applicant would have an associate degree in a related discipline such as administrative assistance, public administration, or paralegal studies, as well as experience showing competence in administrative support and records management. Knowledge of computer software and common office tools is also required.
A valid Oregon driver license is necessary, or must be acquired within three months of employment. Depending on credentials, the pay for this position is between $25.49 and $36.70 per hour.
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Those wishing to apply should go to the official City of Klamath Falls website at klamathfalls.city. Applications will be reviewed beginning May 28, and the position will remain open until filled.
The City of Klamath Falls underlines its dedication to equal opportunity employment. All applications shall be evaluated without regard to race, color, religion, sex, national origin, age, disability, marital or family status, or any other protected category as defined by law.
